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ELN Progress Report

January-August 2003

Goal 1. To build on existing projects and create new initiatives that take advantage of opportunities provided by emergent technologies and new resources to foster learner and researcher success.


Objectives

Activities/Results

1.1 Pursue new products and services that meet users' needs



  • solicited partner library input on new product selection via BC ELN Resources Forum

  • coordinated voting on priority titles through annual Ranking Survey

  • licensed QP LegalEze, a full-text database of BC provincial legislation

1.2 Ensure existing products and services meet users' needs

  • renewed provincial licences for ABI/INFORM Complete, ABI/INFORM Global, ACM Digital Library, America: History and Life, ATLA/ATLAS, Academic Search Elite, Academic Search Premier, AccessScience, American National Biography, CBCA Fulltext Reference, Canadian Newsstand, Canadian Research Index, Early Canadiana Online: Canada in the Making, Historical Abstracts, Grove Art, Nature's Encyclopedia of Life Sciences, Oxford English Dictionary, Oxford Reference Online, PsycARTICLES, PsycINFO, Reveal Research Alerts, Sociological Abstracts, Wilson Indexes, WorldCat

  • migrated sites from Canadian Books in Print (Micromedia ProQuest) (discontinued) to Global Books in Print (Bowker)

  • migrated sites from EBSCO's Canadian MAS (discontinued) to Canadian Reference Centre

  • migrated sites from Micromedia's Canadian Newsdisc (discontinued) to Micromedia/ProQuest Canadian Newsstand

  • expanded and updated netLibrary ebook collection with 99 new titles and 37 second copies of popular titles

  • coordinated training sessions for QP LegalEze

  • met with representatives from CSA, EBSCO, Gale Group, Ingenta, Micromedia ProQuest, netLibrary, and OCLC to review current and new product offerings

1.3 Expand membership and improve utility of the BC Library Collections Gateway

  • concluded negotiations with A-G Canada for a new union database production contract in partnership with Public Library Services Branch, Ministry of Community, Aboriginal and Women's Services. Features of the new contract include:

  • the new AGent portal, enabling cross-searching of all three union databases and library catalogues via Z39.50

  • ISO compliant ILL software, under development

  • no limits on number of records or frequency of record loading

  • cataloguing module at no extra cost

  • migrated to AGent portal. Configured portal and key Z39.50 targets, developed documentation and training for flexible delivery (in-person, distance telephone training, or online tutorial). First in-person training session held in Burnaby

  • participated in Auto-Graphics' User Group teleconference meetings and focus group sessions, along with representatives of other consortia

  • configured GODOT Z39.50 link to OutLook database

  • concluded participation in Public Library Services Branch Working Group on De-Deduplicating OutLook OnLine records. Implemented changes to the OutLook matching algorithm and coordinated improvements to source data

  • implemented diagnostic filters for ELN Serials records with no ISSN or ISBN, and for OutLook records with no title or publisher information

  • attended Media Exchange Cooperative Annual General Meeting to provide information regarding ELN activities relating to media resource sharing

1.4 Expand participation in interlibrary loans network

  • expanded participation in NET with the addition of two sites, the University of British Columbia and the Institute of Indigenous Government; resulting in lower interlibrary borrowing costs for ELN partner libraries

  • expanded participation in the ELN Serials Database with the addition of the holdings from the Institute of Indigenous Government

  • issued first annual ILL invoices in February, as recommended in the 2001 Resource Sharing Survey Report

  • coordinated participation in alpha testing of Auto-Graphic's ISO compliant ILL software

1.5 Develop a collaborative virtual reference pilot project

  • attended sessions on Virtual Reference implementation at ALA/CLA and BCLA conferences

  • held preliminary discussions with SFU regarding their collaborative implementation of Virtual Reference with UVic

1.6 Develop mechanisms for demonstrating the value of BC ELN Services


  • released spring and summer issues of ELN Connect, the ELN communique

  • contributed to President's reports to OLA Board

  • reported on ELN activities at meeting of Council of Post-Secondary Library Directors (CPSLD)

1.7 Explore emerging technologies, e.g. Digital repositories, NISO Circulation Implementation protocol

  • migrated ELN web site to PHP/MySQL platform, streamlining site maintenance and improving navigation

  • attended sessions on Open Access Publishing at SFU

  • coordinating session on Shibboleth authentication protocol for Access 2003 conference (see also 2.4)



Goal 2. To sustain existing and create new relationships with cognate organizations in order to gain efficiencies and economies and deliver improved services, systems, and information resources to British Columbia learners and researchers


Objectives

Activities/Results

2.1 Establish a culturally compatible relationship with a new Host Institution within the following criteria:

  • support for BC ELN Vision and Goals by Host Institution

  • continue financial independence from Host Institution in terms of governance

  • maintain current flow through funding system for BC ELN funding

  • retain independent operational decision-making for BC ELN

  • maintain existing BC ELN staff

  • maintain a Lower Mainland location to facilitate travel and participation

  • continue balanced representation by partner libraries in the governance

  • participated in the Request for Expression of Interest/Request for Proposal process, under the direction of the Ministry of Advanced Education and the Open Learning Agency transition team

  • worked with transition team to draft Evaluation Criteria and associated weightings for responses to Request for Expression of Interest (EOI)

  • presented overview of ELN operations at EOI Information Session, March 31

  • participated in evaluation process for responses to Request for Expression of Interest

  • delivered status reports to Steering Committee and CPSLD

  • developed transition plan for ELNís administrative technology & communications infrastructure


2.2 Develop working relationship with BCcampus initiative

  • met with BCcampus representative & CPSLD working group to discuss requirements for Library Portal

  • drafted concept document for BCcampus Library Portal


2.3 Develop cross-sectoral relationships and initiatives

  • participating on the E-Health Library Working Group of the BC Academic Health Council (BCAHC):

  • developed, in cooperation with subcommittee, survey content to explore the potential for shared licensing of electronic library resources by interested health agencies, professional associations, and post-secondary institutions.

  • provided technical expertise to develop and support web-based survey tool for BCAHC initiative

  • provided input into Public Library Services Branch Strategic Planning Process

  • released joint InterLINK / ELN study to assess the methods being used to deliver library materials within and between the public and post-secondary library sectors: http://bceln.ca/reports/

2.4 Co-host Access 2003 conference

  • with SFU, developed Access 2003 web site, including online registration form, pre-conference suggestion box, and Access conference logo

  • coordinating speakers for sessions on OpenILL, Linkservers, Shibboleth Authentication Protocol, GIS, Learning Objects/RSS, and Digital Library Research Agendas

  • coordinating registration and payment processing

  • working with hotel to arrange facilities and catering

  • coordinating production of conference program

2.5 Maintain existing and create new relationships with relevant regional, national, and international consortia

  • working with Public Library Services Branch to develop web site for Consortia Canada. Demonstrated alpha version during ALA/CLA conference

  • participated in Consortia Canada decision to rationalize database licensing procedures by making provincial consortia the base consortia for libraries' participation in national initiatives. As a result of this decision, ELN will assume management of 3 licences formerly managed by the COPPUL consortium: ATLA/ATLAS, eHRAF Archaeology and Ethnography, and Project Muse

  • planned and chaired February Consortia Canada meeting

  • met with COPPUL to explore avenues for cooperation and joint initiatives