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Electronic Library Network

Progress Report: July - December 2001

Goal 1

Provide access to a wide range of databases and services, and foster the development of intuitive electronic interfaces to worldwide information resources

Objective 1.1

Pursue new products and services that meet users' needs

Activities/Results

  • licensed ABC-CLIO America History and Life and Historical Abstracts databases on behalf of partner libraries. Colleges, university colleges and small universities realized a 55% discount over list prices while larger universities realized a savings of 16-20%
  • licensed CINAHL with Full Text from ProQuest as an alternative to renewing CINAHL (index only) from SilverPlatter. The majority of ELN partner libraries chose the full text version, which was offered at a 35% discount over list price. Integrated renewing COPPUL library subscriptions into a joint ELN/COPPUL license under ELN's terms and conditions
  • conducted comperative trial and licensed the following EBSCO databases as a Ministry-funded special project: Health Source Nursing/Adacemic and Consumer editions, Alt Healthwatch, Clinical Reference Systems, USP DI volume 2
  • conducted trials and licensed Encyclopedia of British Columbia, in cooperation with Public Library Services Branch, at an approximate 37.5% savings off the list price
  • conducted comparative trials and licensed MLA International Bibliography, a comprehensive index of articles, books and dissertations published by the Modern Language Association
  • led negotiations for a Consortia Canada national site license for Gale's CPI.Q, a fulltext database of Canadian periodical literature and reference sources
  • participated in the Consortia Canada licence for the New Grove Dictionary of Music and Musicians database
  • announced the results of the first annual Ranking Survey. Participation among ELN partner libraries was high with 29 of the 32 libraries completing the survey. Based on the survey results, a schedule of database trials for the remainder of the 2001/2002 fiscal year was posted on the ELN web site

Objective 1.2

Ensure existing products and services meet users' needs

  • renewed CBCA Fulltext Education database. Migrated database to Micromedia server to reduce hosting costs
  • renewed Encyclopedia Britannica Online, a Consortia Canada licensing initiative, at no increase over the initial subscription price of July 2000. Fourteen ELN partner libraries participated in the license, an increase of 6 libraries over last year. As of September 1, 2001, the free version of Britannica Online is no longer available
  • renewed Wilson Indexes (Art, Humanities, Social Sciences, Biological/Agricultural, Applied and General Science, Reader's Guide Abstracts), Canadian Newsdisc, and Canadian Almanac and Directory
  • renewed ERIC on the EBSCOhost interface. Partner libraries were offered the choice of renewing the existing WebSPIRS subscription, switching to the EBSCOhost interface, or cancelling ERIC altogether. The majority (27 libraries) chose to switch to the EBSCOhost interface. ERIC was removed from the ELN core database package; participation in the ERIC licence is no longer tied to participation in other database licences
  • completed upgrade to WebSPIRS version 4.3 for all WebSPIRS databases
  • renewed EBSCO's Academic Search Elite and Canadian MAS. ELN partner libraries were also offered the option of upgrading to Academic Search Premier with an increase in the number of full text titles from approximately 1,530 titles in Elite to 3,175 titles in Premier. Although interest in upgrading was high, most libraries found the cost increase unmanageable. At this time, 3 libraries upgraded to Premier

Objective 1.3

Develop streamlined connections to ELN databases and services using new technologies and protocols

  • advised partner libraries on implementation of database-level linking to the ProQuest Direct and EBSCOhost interfaces
  • advised partner libraries on new account set-up procedures for Ingenta Reveal. Users can now register email addresses for non-institutional domains

Objective 1.4

Facilitate the availability of instruction for ELN products and services

  • coordinated EBSCO training sessions for the week of November 12th in Vancouver, Victoria and Prince George
  • prepared and distributed a series of tutorials covering use of new Impact/Online (IOL2) system; compiled links to other IOL2 FAQs, and posted additional supplemental information to ELN web site

Goal 2

Facilitate resource sharing among institutions to ensure users have timely and effective access to the province's collective information resources

Objective 2.1

Integrate holdings/requesting features into commercial database services


Activities/Results

  • coordinated implementation of article-level linking from GODOT to EBSCO's Academic Search Elite database for partner libraries; worked with SFU library systems to identify and correct initial parsing problems

Objective 2.2

Provide leadership in establishing a coordinated provincial resource sharing network

  • continued work on refinements to ILL Statistics Module: database migration to new server & authentication layer enhancements now in progress
  • met with Interlink to review consultant's report and recommendations regarding material delivery in the Lower Mainland. Now organizing pilot project to determine relative efficiency of proposed delivery model
  • conducted web-based survey to gather input on resource sharing issues of concern to ELN partner libraries, specifically in the areas of interlibrary lending, invoicing and document delivery. Hired consultant to evaluate survey responses and draft report and recommendations
  • coordinated orders and delivery of Ariel 3.1 software and 31 Fujitsu ScanPartner 15C scanners as part of Ministry-funded Ariel Initiative

Objective 2.3

Improve the utility of union databases

  • met with Auto-Graphics and Public Library Services Branch to discuss migration to new Impact/Online platform (IOL2); drafted project plan covering schedule & requirements for libraries; seeking input from other library consortia that have previously migrated to IOL2; databases migrated in late December

Objective 2.4

Improve OutLook OnLine ILL service

  • solicited participant feedback regarding Media ILL Pilot in August to ascertain whether project should continue through November; responses were positive

Goal 3

Provide a mechanism for post-secondary libraries to play a prominent role in educational planning, policy development and program delivery

Objective 3.1

Participate on provincial/national projects and planning groups

Activities/Results

Objective 3.2

Maintain a presence and impact within the Ministry and at the senior executive level of post-secondary institutions

  • contributed to President's Reports for OLA Board
  • held briefing meeting with Ministry representative, September 2001

Goal 4

Promote organizational alliances that are mutually beneficial to users and service providers

Objective 4.1

Extend alliances and partnerships with public, school, and health sector libraries within B.C.

Activities/Results

  • invited Public libraries to share in advantageous pricing available for Ministry-supported initiatives, Ariel and Fulltext Health Sciences database trials. Increased participant numbers for these initiatives reduces overall cost and benefits a greater number of British Columbians
  • trialled and licensed Encyclopedia of British Columbia in cooperation with Public Library Services Branch [see also Objective 1.1]
  • met with Health Libraries Association of BC to discuss opportunities for their participation in the Health Sciences database licence

Objective 4.2

Expand national and international alliances

  • successfully negotiated first joint licensing initiative with COPPUL for two ABC-CLIO databases and CINAHL [see also Objective 1.1]
  • acted as the lead consortium on Consortia Canada initiative to license CPI. Q [see also Objective 1.1]
  • attended 10th International Coalition of Library Consortia (ICOLC) meeting, October 3-7, and participated in Consortia Canada meeting during the conference
  • attended Consortia Canada meeting in Ottawa, December 7-8, to determine future directions for national licensing initiatives

Goal 5

Generate strong and diverse support for ELN products and services

Objective 5.1

Strengthen accountability for ELN key stakeholders

Activities/Results

  • presented on ELN database licensing initiatives at the Beyond Hope conference in Prince George, September 22
  • submitted report on ELN activities to the Council of Post-Secondary Library Directors (CPSLD)

Objective 5.2

Strengthen communications framework for ELN key stakeholders

  • provided web-based access to terms & conditions documents, where available, for all remaining research databases including a summary list of permissions for document delivery, electronic reserves and archival access [also see Objective 5.2, January-June 2001 Progress Report]
  • published first two issue of ELN Connect, a communiqué providing an overview of ELN initiatives to stakeholders and other interested parties
  • implemented new Resource Teams and distribution lists; posted terms of reference to the ELN web site
  • issued news release announcing the purchase of a core collection of business-related electronic books from netLibrary, made possible with special one-time funding in the amount of $40,000 from the Ministry of Advanced Education (MAE)
  • issued news release announcing the purchase of Ariel software and scanners with special funding from Ministry
  • issued news release announcing Ministry-funded Health Science database initiative

Objective 5.3

Pursue appropriate business opportunities to export ELN's services and expertise to other organizations or regions

  • co-presented, with SFU, preliminary findings of Eserial Management survey at Access 2001 conference in Winnipeg
  • staff member attended BCLA Board Meetings (in role of BC ALPS Chair), and assisted in development of database to manage BC Library Conference schedule

Objective 5.4

Ensure sufficient resources to meet current and long range needs

  • submitted budget request to Ministry
  • contributed to ELN staff members' professional development through participation in Access 2001 Conference, BCLA Copyright Forum Session, IFLA Conference, Library Consortia Workshop: Current developments and future opportunities