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License NegotiationWhen a site license is selected for a BC ELN initiative, BC ELN partner libraries will suspend any individual negotiations with vendors until the process is concluded. BC ELN partner libraries will be kept informed of the progress of specific licensing negotiations with regular postings on the BC ELN Collections Development Resource Team listserv.
Signing AuthorityAll of the electronic resources acquired by BC ELN require that a license agreement be reviewed and signed by someone with signatory authority. In most instances, the Executive Director of BC ELN signs license agreements on behalf of BC ELN partner libraries. There are a few exceptions where each participating library may be required to sign the license document, depending upon the requirements of the licensor. BC ELN maintains copies of all signed license agreements on file and posts copies to the BC ELN web site.
Documentation and TrainingBC ELN coordinates training provided by the vendor. Participating libraries are responsible for travel expenses.
Other Consortia ActivitiesAt times, licensing activities undertaken through other initiatives will occur. For example, BC ELN partners may license products through the Canadian Research Knowledge Network or COPPUL. BC ELN maintains effective communication with other consortia in order to coordinate licensing efforts whenever possible. With joint BC ELN / COPPUL offers, typically BC ELN partner libraries with COPPUL membership respond to BC ELN.
Payment and InvoicingFor each BC ELN license, the vendor issues one invoice to BC ELN covering the cost of all BC ELN partner library participation. BC ELN then charges each participating library with their individual cost. Costs are accumulated and invoices are issued to partner libraries 6 times each fiscal year. Invoices are in Canadian dollars. Foreign currency exchange is calculated according to the SFU Finance department exchange rate in effect on the invoice date. For the latest SFU US exchange rate notice, please see http://www.sfu.ca/finance/treasury/us_exchange/ (The rate under "ON US EXPENDITURES" is the applicable exchange rate).
BC ELN FTE StatisticsEnrollment statistics of BC ELN partner libraries are based on funded FTEs from institutional budget letters supplied by the Ministry of Advanced Education. Statistics are gathered once a year in June/July for all sites except Alexander College, Columbia Bible College, Columbia College, Quest University Canada, Trinity Western University and Yukon College where figures are supplied by the institutions themselves. Annual funded FTE figures are posted on the BC ELN web site at http://www.eln.bc.ca/view.php?id=1772. There are in effect for the term September 1 to August 31.