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Union Database Submissions

 
There are three British Columbia union databases of library catalogue (MARC) records: OutLook Online, ELN Serials, and ELN Media.

Our provincial Resource Sharing system relies on the integrity and accuracy of our tools. Libraries should upload record submissions to the union catalogues regularly, to maintain the integrity and accuracy of the union databases. Lack of regular record submissions may result in increasing interlibrary loan request errors that are directly related to out-dated records and irregular uploads to the union databases.

 

Best Practices for Union Database Record Uploads

OutLook OnLine

The best practices for submissions to the OutLook OnLine union database are for libraries to perform a full strip and reload of their union database records at least once a year, or more frequently if desired. From the vendor’s perspective, there is no limit to how often a library can perform full strip and reloads. In addition to the minimum once-a-year full strip and reload, libraries should also perform monthly updates of additions, deletions, and/or changes.

BC ELN Media & ELN Serials

Best practices for uploading records to the ELN Serials database is available here: http://www.eln.bc.ca/view.php?id=2274.

Best practices for uploading records to the ELN Media database is coming soon.

 

What are the procedures for uploading records?

Public libraries only need to upload records to the OutLook OnLine union database. Information on how to do this is available here: http://www.eln.bc.ca/view.php?id=2259.

Post-secondary libraries should be uploading records to the ELN Media & ELN Serials databases, in addition to the OutLook OnLine union database. Information on how to upload records to these three databases is available here: http://www.eln.bc.ca/view.php?id=2260.

 

Union Database Submission Logs

Following are the most recent submission logs for MARC record uploads to the OutLook OnLine Union Database:

Previous submission logs:

 


 

Please contact the BC ELN Office for more information about uploading records on to OutLook OnLine.